Vehicle file
Receipt, inspection, sale and service. In one file.
Received from supplier2 Sep
PDI✓
Sold14 Oct
First serviceAt 5,000 km
Odoo for car dealerships
One file for every VIN.
From supplier to showroom, workshop and warranty. Every car has a complete record. Every riyal has a payer.
StockSalesPDIWorkshopWarrantyUsed cars
Showroom · Today
In stock86
Reserved12
Workshop orders14
Warranty claims6
| Model | VIN | Status |
|---|---|---|
| Sedan 2027 · White | …48213 | Available |
| SUV 2027 · Grey | …51907 | Reserved · Awaiting PDI |
| Pickup 2026 · Black | …39550 | Sold · Plates |
Highlights.
Reservation
No car is reserved twice.
…51907Reserved for a client
Second reservationRejected
Delivery
No car leaves before inspection and payment.
PDI✓
Final paymentPending
DeliveryOn hold
Workshop invoice
Customer, warranty and service contract. Each pays its share.
Customer420
Warranty1,850
Service contract300
Six dashboards
Stock, sales, workshop, finance, warranty and management.
Management dashboardUpdated now
Every car’s history. From day one.
One file per VIN. It links supplier receipt, pre-delivery inspection, reservation, sale and every workshop visit after. Any question about a car is answered in one place.
| Received | 2 Sep 2026 |
| Location | Riyadh showroom |
| PDI | Scheduled today |
| Reservation | Client · Deposit paid |
| VIN | PDI | Paid | Delivery |
|---|---|---|---|
| …48213 | ✓ | ✓ | Ready |
| …51907 | Today | ✓ | On hold |
| …39550 | ✓ | Pending | On hold |
No double bookings. No early handovers.
The system blocks conflicting reservations, and blocks delivery until inspection and payment are complete. Bulk supplier purchases are split one car per unit sold, even with partial receipts and deliveries.
The workshop knows who pays.
Service invoices split across payers: the customer, the warranty or a service contract. Warranty claims are tracked with accepted and rejected amounts, without side spreadsheets.
| Item | Customer | Warranty | Contract |
|---|---|---|---|
| Oil change | 0 | 0 | 300 |
| Engine sensor | 0 | 1,850 | 0 |
| Wipers | 420 | 0 | 0 |
Trade-ins at an approved price.
Used-car trade-ins with controlled valuations. Every valuation has an approved version, so the price doesn’t change with the salesperson.
1
Approved valuations
Clear versions, and who approved them.
2
Service contracts
Prepaid maintenance packages, tied to the VIN.
3
Plates
Plate issuance and invoicing are part of the sale.
From supplier to after-sales. In one system.
- 1SupplyBulk supplier orders
- 2ReceiptEach car by VIN
- 3InspectionBefore delivery
- 4SaleNo double bookings
- 5DeliveryAfter PDI and payment
- 6ServiceWorkshop, warranty, contracts
What we set up.
VIN vehicle fileSupply and stockSales and CRMPre-delivery inspectionWorkshop and partsWarrantyService contractsUsed-car trade-inInvoicing and platesAccountingZATCA e-invoicing
Screens on this page are illustrative, with sample names and figures.
Your price is fixed. On time, or your money back.
And up to 90 days of support after go-live, on us. The same promises on every project.
A live demo for your dealership.
30 minutes with a consultant, showing the vehicle file, workshop and warranty on an example close to your business.